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Legacy Commons Resource Fair Vendor Application 2023

  1. CoP-2c-Horizontal

  2. Legacy Commons Senior Resource  Fair

    Wednesday, April 19, 2023 | 10am-12pm
    930 East Avenue Q-9
    Palmdale, CA 93550


    Please complete the following form to reserve a table space.  One (1) 6ft. x 3ft. rectangular table and two (2) chairs will be provided.  Electrical outlets may be provided if needed. This form must be completed to confirm your reservation. Vendor spaces are limited, and are filled on a first come, first served basis, based on the service provided. Please submit your form as soon as possible. 

  3. Number of Table Spaces Requested*
  4. Is power necessary for your display
  5. Bringing a gift basket for a raffle prize*
  6. For more information, please contact us at 661/267-5904. 
    Please submit form by April 7, 2022

  7. Resource Fair Vendor Waiver and Indemnification


    I, the undersigned, am fully aware and understand the potential risks involved with my participation in this cultural activity for the citizens of the City of Palmdale, namely the Legacy Commons Resource Fair event.  Specific dangers include damage to personal property, loss of personal inventory, serious physical injury, or death.  Additional dangers include and are not limited to damages due to inclement weather and other reasonably anticipated risks that accompany participation in such event.  I acknowledge that I voluntarily participate in the event.  I hereby agree to assume all risk of injury, damage to persons and property and/or death, and to hold the City of Palmdale and its officers, agents, or employees harmless from any liability for any injuries, or claim for damage, damage to goods or death that may arise in connection with my participation in this event.  This Hold Harmless Agreement also pertains to any actions of negligence by the City of Palmdale and its officers, agents, or employees which may have caused or contributed to the injury, damage, or death.  This Agreement shall be binding upon my heirs and dependents as well as myself.   I participate freely and voluntarily in this event and expressly assume all of the risks of the event.


    Vendor agrees to indemnify, defend, and hold harmless City, its officers, agents, and employees, from and against all claims, losses, obligations, or liability which arise out of, or are in any way related to, Vendor’s participation in the City’s Legacy Commons Resource Fair event and the display installed and operated by Vendor and Vendor’s acts, error or omissions, or those of its employees or agents under this Agreement.

    • Vendor may not assign, sell, or give its space to another vendor, individual or entity to whom they transfer their business.
    • Selection of vendors is at the sole discretion of the City of Palmdale Department of Parks and Recreation. Selection is based on vendor’s ability to enhance overall event image. The Department reserves the right to refuse or assign space at any time. Space is assigned based on past participation, supply and demand, application date and logistics.
    • All décor must be flame retardant in accordance with State Fire Marshall regulations.
    • No smoking.
    • The vendor at the conclusion of the event must remove all décor materials.
    • Tables must be cleared of all items at the conclusion of the event.
    • Trash must be place in appropriate containers.
    • Distribution of flyers and soliciting information must be done within the perimeter of the table space.  Vendor may not sell, distribute, or solicit outside of the table space.
    • Power is not guaranteed.  Power may not be available next to vendor’s table.        If power is provided, Vendor must supply an extension cord. Cords may not be in hallways or where they are a hazard and must be taped down or secured to prevent tripping.
    • Vendors can set-up beginning at 9 am on the day of the event. All set-up must be completed by 9:45 am. Vendor displays must remain up until 12 pm. Tear down is from 12-1 pm.  
    • Cancellations must be made one day prior to the event.
    • Upon acceptance of your application, you will receive a confirmation email.
    • To participate vendors must bring a gift basket or item to be raffled off the day of the event.

    I hereby give the City of Palmdale Department of Parks & Recreation permission to advertise my company/organization in any Legacy Commons Resource Fair advertising.  I also agree to the terms and conditions listed above. 


    I acknowledge that the City is making recreation services available to me during the global COVID-19 outbreak. I understand that the City is taking reasonable measures to prevent the spread of COVID-19 infection, including tracking/tracing, and following applicable state and County public health orders and protocols. However, an inherent risk of exposure to COVID-19 currently exists in any public place where people are present, and the possibility of transmission cannot be eliminated. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the CDC, senior citizens and individuals with underlying medical conditions are especially vulnerable. By participating in the City’s program, I voluntarily assume all risks, and agree to hold the City harmless from any damages related to exposure to COVID-19. I am aware that I may be exposed to COVID-19, and I accept the risk and take full responsibility for such.

    I agree to adhere to any and all State and County COVID-19 Orders currently in place, including wearing a face mask and physical distancing, while participating in recreation services. I acknowledge that I may be asked to leave the premises for failure to follow social distancing orders and forfeit fees paid for services. I represent that I have not had, and nor has anyone in my household, within the previous ten (10) days exhibited any COVID-19 symptoms: chills, cough, shortness of breath or difficulty breathing, feeling tired, muscle or body aches, headache, sore throat, nausea or vomiting, diarrhea, congestion or runny nose, a fever over 100.4 degrees Fahrenheit, or new loss of taste or smell. I agree that I will not attend, and nor will the parent or guardian of minor program participants, attend recreation services offered by the City of Palmdale, if any of the following conditions apply: 

    1. I or anyone in my household has exhibited any COVID-19 symptoms previously listed in the last ten (10) days.
    2. I or anyone in my household has been diagnosed with COVID-19 or has suspected diagnosis of COVID-19 or pending COVID test.
    3. I or anyone in my household has spent time with another individual who has been diagnosed with COVID-19 or has a suspected diagnosis of COVID-19.
    4. I or anyone in my household is currently under isolation or quarantine orders.

    If I am unable to continue participation in recreation services as a result of COVID-19, I may request a partial refund for services not rendered.

  8. I agree to all the terms and conditions listed above.*
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  10. This field is not part of the form submission.